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Administrative Officer Full-time Job

2023-10-02 09:49   Administration   Suva   1.4K views Reference: 3541
Job Details

JICA Fiji Office invites applications from interested and qualified candidates for the position of

Administrative Officer

 Major Duties

 Procurement Responsibilities

  1. Procure office equipment and supplies.
  2. Support other staff’s procurement.
  3. Develop/improve manuals, guidelines and other documents on procurement. 

General Affairs Responsibilities

  • Draft and process necessary documents for customs clearance.
  • Liaise with relevant government offices on issues pertaining to vehicles.
  • Maintain all IT equipment and accessories.
  • Facilitate with Clerks and Office Assistants.

Accounting task 

  • Support the accounting officer.
  • Any other administrative duties as and when required by the Resident Representative.


  1. Academic background: Minimum a Bachelor in a relevant field.
  2. Professional Background: Minimum full-time working experience of 5 years as accounting   and/or procurement staff.
  3. Be fluent in written and spoken English (Japanese language will be a good competence).
  4. Basic-level competency of computer (MS Word, MS Excel, E-mail, etc.).


1. IT in charge in the workspace such as network management and/or PC maintenance.

 Payment & Benefits

Payment and other benefits will commensurate with the JICA Fiji Office regulations.

 Terms of Contract

1. Contract may be renewed based upon performance on a one-year contract basis. For the first six months the appointee shall be on probation.
2. Address of work – same as the address below.
3. Office Hours: A working week shall consist of five working days (Monday to Friday) at seven hours per day. Flexi hour also applies for convenience from as early as 8:00am to 4:00pm or as late as 9:30am to 5:30pm.


1. Interested candidates shall send CV and qualification record by e-mail to [jicafj-recept@jica.go.jp ] under the subject Confidential: Post of Administrative Officer and complete “Microsoft Forms” located at URL[https://forms.office.com/r/w8K28XkBz2] by 22nd October 2023.
2. Interested non-Fijians with a valid working visa may also apply.

*Only short-listed candidates will be called for an interview.


JICA Fiji Office, Level 8, Suva Central Building Corner of Pratt Street and Renwick Road, Suva, Fiji

JICA Private Mail Bag, Suva, Fiji 

CV shall include:

– Bio-data (Full Name, Address – both postal and residential, Date of Birth) 
– Academic certificates
– Working History (Experience)  
– Language skills  
– Computer skills
– Contacts (E-mail, telephone)
– Names of at least 2 referees and their contact details

 Applications that do not meet the selection criteria will not be considered.
Further enquiries can be directed to JICA Fiji Office on E-mail jicafj-recept@jica.go.jp




Administrative Officers, Office Administrator/Office Manager


Fiji Residents Only
Company Description
JICA Fiji Office
Level 8, Suva Central Building, Corner of Pratt Street and Renwick Road, Suva, Fiji
(JICA Private Mail Bag, Suva, Fiji)
Tel: +679330-2522 or 330-2650
Fax: +679330-2452
The Japan International Cooperation Agency (JICA) is advancing its activities around the pillars of a field-oriented approach, human security, and enhanced effectiveness, efficiency, and speed.
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