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Clerical Assistant Full-time Job

2023-08-11 14:31   Training   Suva   590 views Reference: 3395
Job Details

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED

The Opportunity

The appointee will undertake general secretarial and clerical duties in support of the Heads of Sections and other professional staff -provide a wide range of administrative and secretarial support to Library Management, heads of sections/units/staff groups inclusive of the management of the offices of the University Librarian and the Deputy University Librarian.

Clerical Assistant responsibilities include but are not restricted to:

  • typing of documents – meeting papers/memos/ brochures/list/bibliographies /invitations etc
  • filing and maintenance of print and e-files according to the official library filing system
  • answering phones /taking and conveying messages
  • mail management - print and courier
  • assisting with library events – meetings, teas, training, conferences, workshops etc
  • communication with University sections/campuses as directed by supervisors/management
  • receiving visitors
  • referrals of queries to appropriate persons/sections
  • presentation of work area
  • monitoring of stationery and equipment for work purposes
  • Other secretarial/clerical duties as assigned by SLAs/Librarians and HoS

The Person we Seek

To be considered for this position, applicants must have:

  • Certificate in Secretarial Studies with Preference given to Diploma in Secretarial Studies or equivalent qualification
  • demonstrated proficiency in written and spoken English;
  • knowledge of administrative procedures and processes;
  • demonstrated ability to write and provide high quality memorandum and reports under tight deadlines;
  • excellent numerical and organisational skills;
  • self-motivation and be able to work under pressure without routine supervision;
  • excellent interpersonal and team playing skills with the ability to work with and establish rapport with staff at all levels in a multicultural environment.
  • Customer service Skills
  • Knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
  • IT skills – internet, email

 

Preference will be given to:

  • Diploma in Secretarial Studies or equivalent qualification
  • Work in a Library or Tertiary education environment

Enquiries and further information: Liviana Tabalala; tel.: (679) 3232363; email: Liviana.Tabalala@usp.ac.fj

The position is available for a term of 3 years and may be renewed by mutual agreement.

Salary Range

  • Grade 2 FJ $12,093.13 – FJ $20,267.26 per annum 

 

Closing Date

The closing date for applications is: 13 August 2023

JOB FUNCTIONS

Administrative Officers, Client /Sales /Contract Administration, Graphic Design
Company Description
The University of the South Pacific (USP) is the premier provider of tertiary education in the Pacific region and an international centre of excellence for teaching, research consulting and training on all aspects of Pacific culture, environment and human resource development